Last amended: 07/06/2014

Rules of the Okehampton & District Canine Society

  1. The Society shall be called the “Okehampton and District Canine Society”, and its objectives shall be to provide training for all dogs and owners, so that their dogs become obedient and happy companions; and to encourage the exhibiting of pedigree dogs.
  2. The Society shall consist of a President, Chairman, Secretary, Treasurer, Committee and an unlimited number of members irrespective of place of residence.
    1. Vice President(s) may be added to the Society at the discretion of the committee.
  3. The Chairman, Secretary and Treasurer shall retire annually on rotation, but shall be eligible for re-election and shall be nominated by a majority of the committee for approval at the AGM. The committee shall comprise up to 16 members including at least 5 show members and 5 obedience/general members, Three of each group shall retire annually on rotation, but shall be eligible for re-election
    1. The Committee may co-opt a member or members to fill casual vacancies. Any person who is co-opted will need to be nominated for election at the next AGM.
    2. The Chairman and Officers shall be ex-officio members of all sub committees with full voting rights. The Secretary and Treasurer shall have full voting rights on the committee, but the person chairing the meeting, e.g. the President or the Chairman of the committee, shall have only a casting vote.
    3. The management of the society shall be vested in the hands of the committee which shall have power to deal with matters not provided in these Rules.
    4. Committee meetings shall be held at such times and places as the Chairman and Secretary shall deem necessary, except that at least 4 committee meetings shall be held each year. At least 14 days notice shall be given. Five members shall constitute a quorum.
  4. The acceptance of members shall be vested in the committee; two negatives shall exclude provided they are not of a joint membership; in which case a third negative is needed. The annual subscription shall be £3.00 single and £4.00 joint, payable in advance on January 1st. Members who have not paid their subscription by March 31st will be deemed to have lapsed. Members joining after October 1st will have their membership covered until the second December 31st.
  5. The Society must make a list of members and their addresses available for inspection if so requested by the members of the society or by the Kennel Club.
  6. The AGM shall be held at a time and place determined by the committee, but not later than May 31st in any year.
    1. Notice of the AGM shall be published in Our Dogs and Dog World not less than 4 weeks prior to the AGM and such notice will request items for inclusion in the agenda for the AGM. Such items must reach the secretary not less than 2 weeks prior to the AGM in writing. Prior to the AGM the Secretary shall have available copies of the agenda together with financial details of the previous year. Any person wishing to see these should request in writing such copies from the Secretary, otherwise they will be available at the AGM.
    2. Nominations for Committee to be received by the secretary not less than 2 weeks prior to the AGM. The Committee’s nominations for Officers shall likewise be received by the Secretary not less than 2 weeks prior to the AGM; each nomination must be signed by the nominee, proposer and seconder.
    3. The method of election shall be by secret ballot of members attending the AGM. However, provided that the number of nominations does not exceed the number of vacancies, and there is unanimous agreement, then a proposal for election en bloc may be accepted. The Secretary shall ensure that sufficient voting papers are available and that they contain the names of all properly nominated persons seeking election. Two tellers shall be nominated by the majority of the meeting to count the vote obtained by each nominee.
    4. No business shall be transacted at an AGM unless notice thereof appears on the agenda.
    5. Only fully paid-up members at the time of such a meeting may attend and vote.
  7. A Special General Meeting shall be summoned by the Hon. Secretary if 12 members send a signed requisition stating the subject to be discussed and requesting a Special General Meeting to do so. The Committee of the Society is also empowered to call a Special General Meeting. No business other than that detailed on the agenda can be discussed at a Special General Meeting. Notice of a Special General Meeting shall appear in Our Dogs, Dog World not less than 14 days prior to the meeting.
  8. The Financial Year shall be from January 1st to December 31st and the Treasurer shall present a statement of accounts certified as correct by either a qualified accountant or two suitable individuals with some accounting experience.
    1. A qualified accountant or two suitable individuals with some accounting experience shall be appointed at the AGM.
    2. A banking account shall be opened in the name of the Society into which all revenue shall be paid and from which withdrawals shall only be made on the signature of two Officers, one of whom shall be the Treasurer.
  9. Expulsion of Members. Any member who shall be suspended under Kennel Club Rule A42J(4) and/or disqualified under Kennel Club Rule A42J( 8) shall ipso facto cease to be a member of the Society for the duration of the suspension and/or disqualification. If the conduct of any member shall, in the opinion of the Committee of the Society, be injurious or likely to be injurious to the character or interests of the Society, the Committee of the Society, may at a meeting the notice convening which includes as an object the consideration of the conduct of the member, determine that a Special General Meeting of the Society shall be called for the purpose of passing a resolution to expel him/her.Notice of the Special General Meeting shall be sent to the accused member, giving particulars of the complaint and advising the place, date and hour of the meeting that he/she may attend and offer an explanation. If at the meeting a resolution to expel is passed by a two thirds majority of the members present and voting, his/her name shall be forthwith erased from the list of members, and he /she shall thereupon cease for all purposes to be a member of the Society except that he/she may, within two calendar months from the date of such meeting, appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose.
  10. Annual Returns to the Kennel Club. The Officers acknowledge that during the month of January each year, Maintenance of Title Fee will be forwarded to the Kennel Club by the Secretary for continuance of Registration and that by 31st July each year, other returns, as stipulated by the Kennel Club Regulations for the Registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities be forwarded to the Kennel Club.The Officers also acknowledge their duty to inform the Kennel Club of any changes of Secretary of the Society which may occur during the course of the year.
  11. The Rules of the Society may not be altered except at an AGM or a Special General Meeting, notice of which must include details of the proposal to alter the Rules. Such alterations shall not be brought into force until the Kennel Club has been advised and has given its approval to such alterations.
  12. The Society shall acknowledge the Kennel Club as the Final Court of Appeal in all canine matters of dispute.
  13. In the event of the Society being disbanded, the Challenge Cups, Trophies and all prizes of value, together with any other assets of the Society shall be disposed of as decided by the Committee. Permission for the disposal of the Cups and Trophies shall, whenever possible, be obtained from the donors; and the Kennel Club advised of the outcome.
  14. The Society shall not join any Federation of Societies or Clubs.
  15. The Society will not hold itself responsible for damage to property, persons or dogs; by exhibitors, children, dogs or anyone not specifically designated to assist at shows.
  16. No person whilst an undischarged bankrupt may serve on the committee of or hold any other office or appointment within a Kennel Club Registered Society.
  17. Committee Members shall have no personal liability for debts of the society save and insofar as those debts are beyond the power of any Committee Member to incur and the question of whether any debt is beyond the power shall be within the absolute discretion of the committee.