Okehampton & District Canine Society have a strong respect for your personal privacy and the protection of your data. We will only collect data when it is absolutely necessary to conduct our club business.
Please do not use our website if you are under the age of 16.
1.0 Who We Are
This website (www.odcs.org.uk) is owned and operated by the Okehampton & District Canine Society (ODCS).
The first point of contact should be our Hon Secretary:
Mrs Caz Turner
Okehampton & District Canine Society
2.0 Personal Information that this website collects and why we collect it
This website collects and uses personal information for the following reasons:
2.1 Website “Visitor” Tracking
Like most websites, this site uses Google Analytics (GA) to track user interaction. We use this data to determine the number of people using our site, to better understand how they find and use our web pages and to see their journey through the website. Although GA records data such as your geographical location, device, internet browser and operating system, none of this information personally identifies you to us. GA also records your computer’s IP address which could be used to personally identify you but Google does not grant us access to this. We consider Google to be a third-party data processor (see Section 6.0 below).
2.2 Public Comments on our News Blog
Should you choose to add a comment to any posts that we have published on our blog, the name and email address you enter with your comment will be saved to this website’s database, along with your computer’s IP address and the time and date that you submitted the comment. This information is only used to identify you as a contributor to the comment section of the respective blog post and is not passed on to any of the third-party data processors detailed below. Only your name will be shown on the public-facing website although if the supplied email address is linked to a Gravatar account, your Gravatar photo will also be displayed.
Your comment and it’s associated personal data will remain on this site until we see fit to either 1.) remove the comment or 2.) remove the blog post. Should you wish to have the comment and it’s associated personal data deleted, please email us here using the email address that you commented with.
NOTE: You should avoid entering personally identifiable information to the actual comment field of any blog post comments that you submit on this website.
2.3 Contact Form
We collect name, email, telephone and any other information which you provide. We kindly ask that you do not provide any sensitive information using the contact form and do not submit personal data belonging to anyone else. Our legal basis for collecting this information is that we have your consent for this purpose.
Your information will be sent from your web browser to our web site using SSL (see the green padlock in your browser address bar). From there it is sent directly via email, we do not store contact form data on our website. Information submitted via the contact form will only be used in strict response to your enquiry.
2.4 Email Links
If you click on an email link like email@example.com the resulting message will be sent directly by email.
3.0 How We Store Your Personal Information
As detailed in section 2.2 above, if you submit a comment to a blog post published on this website some personal information will be stored in this website’s database. This is currently the only occasion where personal data will be stored on this website. This “comment data” is currently stored in an identifiable fashion; a limitation of WordPress (the content management system that this website is built on). In the near future, we aim to change the storage of this data to a pseudonymous fashion meaning that the data would require additional processing using a separately stored ‘key’ before it could be used to identify an individual.
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. This table below explains the cookies we use and why.
These cookies are set by our website:
|PHPSESSID||Strictly Necessary||Until you close your browser||To maintain information about each visit to the website and enable core site functionality. This cookie does not contain any personal information and only lasts for the duration of your visit.|
|wordpress_test_cookie||Strictly Necessary||Until you close your browser||A test performed to see if cookies are enabled on your browser.|
|wordpress_*||Functionality||12 months||Used to maintain any user’s identity if they log into the site. Only applicable for website administration and development.|
|wordpress_logged_in_*||Functionality||12 months||Used to maintain any user’s identity if they log into the site. Only applicable for website administration and development.|
|wordpress_sec_*||Functionality||Until you close your browser||Used to maintain any user’s identity if they log into the site. Only applicable for website administration and development.|
|comment_author, comment_author_email, comment_author_url||Functionality||2 weeks||These cookies are set by WordPress when a visitor leaves a comment against a blog.|
|wp_dlm_downloading||Functionality||60 seconds||The cookie stores the version code of the file last downloaded by the client for 60 seconds, and then the cookie expires and is automatically deleted. It serves to prevent the server-side download counter from incrementing multiple times if a user double-clicks a link or if their browser/download-client makes multiple requests to download a file within a 60 second window.|
No personally identifiable information is stored in the cookie.
|cookie_notice_accepted||Functionality||12 months||Records that you have seen and actioned our cookie banner.|
Third-party cookies are are set and managed by an external website, when you use this website. Google Analytics will only be set if you click “I Accept” on our cookie banner:
|_ga||Analytical||2 years||We use Google Analytics software to collect information about how you use our website. We do this to help make sure the site is meeting the needs of its users and to help us make improvements. We have opted to anonymise any IP information and not to share our analytics data with anyone.Google Analytics stores information about:|
|_gat||Analytical||10 minutes||Google Analytics cookie – see above (used to throttle request rate)|
|_gid||Analytical||24 hours||Google Analytics cookie – see above (used to distinguish users)|
|RT||Social||10 mins||Cookie used for Linkedin when sharing our blog posts|
If you “share” our content with colleagues through social networks – such as Facebook, Twitter and LinkedIn – you may be sent cookies from these websites. We don’t control the setting of these cookies, so please check the third-party websites for more information about their cookies and how to manage them.
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.
5.0 Web Hosting
All traffic (transferral of files) between this website and your browser is encrypted and delivered over HTTPS. We perform regular updates to our WordPress website to keep it as secure-as-possible (using a notification plugin, and RSS feeds, to inform of us of any updates). Admin access is further restricted using two-factor authentication. Our website does not store any personal data.
6.0 Our Third-Party Data Processors
We use a number of third parties to process personal data on our behalf. These two third-parties are based in the USA and are EU-U.S Privacy Shield compliant.
7.0 Data Retention Period
We will retain your Personal Information for the period necessary to fulfil the purposes outlined in this privacy notice unless a longer retention period is required or permitted by law.
8.0 Data Choices and Access
If you would like to review, correct, update, suppress, or restrict the processing of your Personal Information or request a copy of Personal Information about you, you may contact us using the information in Section 1.0.
In your request, please make clear what Personal Information you would like to have changed, whether you would like to have your Personal Information suppressed from our database or otherwise let us know what limitations you would like to put on our use of your Personal Information. For your protection, we may only implement requests with respect to the Personal Information associated with the particular email address that you use to send us your request, and we may need to verify your identity before implementing your request. We will try to comply with your request as soon as reasonably practicable.
Please note that we may need to retain certain information for recordkeeping purposes and/or to complete any transactions that you began prior to requesting a change or deletion.
We hope that you won’t ever need to, but if you do want to complain about our use of your personal data, please send an email with details of your complaint to firstname.lastname@example.org. We will investigate your complaint and will respond to you in writing (which includes responding by email), and will resolve the matter as quickly as possible.
- 8th February 2018 – changed details of Cookie Consent cookie